A Smarter Way To
Manage Suppliers
Empower your vendor relationships with our cloud-based solution. From drafting SOWs to streamlined execution and comprehensive reporting, managedsuppliers has it all for you.
The Challenges
Lots Of Suppliers
few key strategic partners to drive economies of scale, global companies still have dozens to
hundreds of suppliers in different locations worldwide.
Increasing Engagements And Complexity
Each engagement must be mutually agreed with the supplier by means of a contract or Statement of Work (SOW). Depending on requirements and service type, this results in numerous individual contracts with various attachments. The complexity of the documents varies by structure and granularity, often requiring unique tracking methods.
Lack Of Overview And Transparency
The individual engagements and therefore also the data are often spread across different regions, departments and, above all, people. The multitude of data, the use of different tools and the involvement of many parties make it very time-consuming to maintain an overview and transparency.
The solution to all your supplier management challenges
managedsuppliers is a comprehensive solution that enables seamless digital collaboration with your suppliers throughout the relationship lifecycle. It connects all relevant stakeholders (internal and external) and facilitates contract creation, negotiation, execution, management, and evaluation.
Single Source of Truth
for everything vendor related
Before – Lost In Documentation
After – Peace Of Mind
Before – Decision Paralysis
After – Objective, Data-Based Decisions
Our solution streamlines the complexity of supplier offers by providing structured, comparable data. With a centralized repository, you can easily track changes, compare versions, and make informed decisions. The clarity and consistency of information empower you to navigate the supplier landscape with confidence, ensuring optimal choices.
Before – Awaiting Escalations
After – Notified With Time To Spare
Before
Lost in documentation from multiple sources.
Decision paralysis comparing offers in various styles and formats.
Awaiting escalations due to low overview of agreed terms and conditions.
After
Peace of mind with access to all supplier documents from one location.
Objective, data-based decision making based on comparable offers.
Proactive management of supplier performance, with time to spare.
The 6 key ingredients
of managedsuppliers magic
Creation
Negotiation
Measurement
Improvement
Forecasting
Reporting
Challenge Of SOW Creation
Vendor and contract management involves managing numerous pieces of information, including various document types and versions. This often results in extensive email exchanges and poorly documented meetings, causing issues with transparency and traceability in change tracking. Without a clear and standardised SOW, companies have difficulty maintaining clarity on who needs to do what to achieve the defined goal.
Solution
Implement managedsuppliers! managedsuppliers is a central collaboration solution that provides an online SOW framework, enhancing collaboration, productivity, and accuracy.
Challenge of measurement
There is a constant need to gather a substantial volume of performance and service quality data, analyse it meticulously, and derive comprehensive and meaningful metrics. Suppliers use diverse reporting styles and formats, necessitating meticulous data collection, review and monitoring. Overlooking small issues can have significant impacts.
Solution
Implement managedsuppliers! managedsuppliers ensures suppliers provide consistent and timely data inputs without data loss or the intensive resources required and that they are aligned with contractual obligations.
Challenge of negotiation
The excessive number of changes and diverse offers make it difficult to have a comprehensive and objective overview to enable an informed decision-making process. Keeping track of suppliers’ documents is a major challenge, as varying comments and changes can hinder comparisons, potentially leading to biased decisions and a loss of objectivity in service evaluation.
Solution
Implement managedsuppliers! managedsuppliers uses a centralised SOW Hub for content distribution, ensuring traceability and version history. It consolidates supplier changes, streamlines collaboration, and uses a supplier rating system for informed decisions both on price and qualitative criteria.
Challenge of continuous improvement
Effectively tracking and implementing meaningful service improvements. The continuous improvement cycle involves tracking, reviewing, aligning, assigning, and implementing defined measures, often involving XLS documents that are later forgotten or lost.
Solution
Implement managedsuppliers! managedsuppliers serves as an improvement hub, integrating identified initiatives into their individual plans. They act as personal assistants, tracking every step of the improvement process and its progress, simplifying management and increasing transparency and accountability within the organisation.
Challenge of forecasting
Continuous budget monitoring, current consumption and upcoming planned expenses tracking. Budget management presents significant challenges, particularly in maintaining a comprehensive budget overview from various perspectives. Efficient tracking of actual consumption requires sustained efforts like timesheet management, volume tracking, ticket dump review, and coordination with subject matter experts. Despite available data, it still needs to be collected and processed correctly.
Solution
Implement managedsuppliers! Large organisations require effective forecasting and budget planning. managedsuppliers streamline this process by monitoring the budget per SOW, centralising tracking, enhancing transparency, enabling real-time reporting, and facilitating future cost predictions based on aggregate data. It provides up-to-date budget comparisons, enabling potential savings and cost reduction measures.
Challenge of reporting
Throughout the lifecycle of a contract, large amounts of data (performance data, KPIs, financial consumption, etc) are generated and collected in various formats such as Excel, PowerPoint or emails. Although this measurement is done at the SOW level over the entire contract period, complexity, inconsistency (changing granularity and quantity), and lack of standardisation usually prevent the easy creation of meaningful reports for different levels.
Solution
Implement managedsuppliers! managedsuppliers makes it possible to create the desired reports and displays quickly and easily, which would often take days or even weeks manually. As all data for each SOW is stored centrally for each supplier and can be retrieved at any time, a customised report can be created that targets various aspects (SOW status, duration, cost, KPI fulfilment, number of engagements, supported applications, etc.) and puts them in the desired relation (per year, by department, by region, by type, by supplier, etc.) This promotes full transparency at all levels, from project-specific insights to global comparisons, and allows each viewer to filter out the information that is relevant to them.
Real-Time Reporting,
At Your Fingertips
managedsupplier’s customizable supplier reporting, available immediately, helps companies make better choices and improve supplier collaboration. It provides a comprehensive history for easy comparison of supplier performance, even on data previously invisible to the company (number of change requests, holistic reporting, and others).
Real-Time Reporting,
At Your Fingertips
Based On Decades Of Experience
Modern corporations have long focused on outsourcing activities and buying in expertise and support. This has multiplied the number of suppliers as well as the number of individual engagements per company in recent years. Due to their greater dependency and larger order volumes, most of them have understood that managing the suppliers in their value chain is of enormous importance. Our parent company Aventario, consults companies on solving these issues for the past two decades. managedsuppliers builds on that experience.
Based On Decades Of Experience
Modern corporations have long focused on outsourcing activities and buying in expertise and support. This has multiplied the number of suppliers as well as the number of individual engagements per company in recent years. Due to their greater dependency and larger order volumes, most of them have understood that managing the suppliers in their value chain is of enormous importance. Our parent company Aventario, consults companies on solving these issues for the past two decades. managedsuppliers builds on that experience.
Take your supplier relationships
to the next level.
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